Set event to private and password protect

When you create a new event, it will be set to Public by default. Public events can be accessed by anyone and will appear in the Vanco Events website event search, Event Listing options, and Purchase to Other Events at checkout. Setting an event to Private will remove the event from these areas.

This article covers:

1. Setting an event to Private
2. Set events to Private by default
3. Password protect your event

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Setting an event to Private

To set your event to private:

1. From the left menu, click Dashboard
2. Under Manage events overview, click the name of your event
3. From the left menu, click Event publication, under Event promotion
4. In the Publication tab, change Public to No
5. Click Save

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Set events to Private by default

Should you prefer that your events are set to Private by default on their creation, you will able to adjust this setting within Global Event Settings.

To adjust this setting:

1. From the left menu, click Dashboard
2. From the left menu, click Events then click Global Event Settings
3. Deactivate the field Make events visible to the public by clicking on the slide control
   
4. Click Save

This setting will not affect the status events that have already been created. This setting will only be applied to new events created after the save.

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Password protect your event

If you have an event that is only open to a select group for booking, you will be able to set a password on your event homepage. Only those that have been provided with the password will be able to proceed with booking.

This can also be a great way to manage early/priority access to an event, before opening it up to the general public.

To set a password on your event:

1. From the left menu, click Dashboard
2. Under Manage events overview, click the name of your event
3. From the left menu, click Event publication, under Event promotion
4. Select the Passwords tab
5. Tick the box Password protect this event
6. Set up your passwords as needed. You can have up to 10 passwords
7. Click Save

Lookup URL

If you have a members-only website and want to share your event there, you can use the Lookup URL on this page to direct users to a password-free version of your event. Your members can quickly book while non-members will require a password.